49 One-Sentence Productivity Tools to Get More Done

Elon Musk says, ‘You Get Paid in Proportion of the Difficulty of the Problems You Solve’. These Productivity Tools Will Help You to Get Much More Done.

Take a look at these 49 quick and easy productivity tools to get you on your way to getting more done in your day.

productivity written in Scrabble tiles on yellow background

Tools 1-10

  • 1. Meetings that are an hour can be changed to 45-minutes.

 

  • 2. Just do one thing on the project and then watch the snowball gather momentum.

 

  • 3. If you book your calendar like the building blocks of Tetris, then your day will be full of saying, ‘Sorry’, so leave small gaps between meetings.

 

  • 4. Use text shortcuts on your laptop.

 

  • 5. If you want people to do their actions, have more meetings & make them shorter, and then this way you are ‘holding their feet to the fire’ more often.

 

  • 6. Use email templates for tasks that are regular and can be replaced by a template.

 

  • 7. Send the meeting actions out instantly by typing them as the meeting happens.

 

  • 8. Use 3 random words to create strong passwords, by looking at what is around you – ‘plant sky tea’, and include the spaces.

 

  • 9. The 43 folders system is useful for putting physical items in a place to bring forward, e.g. concert tickets.

 

  • 10. Search your Archive folder for ‘Unsubscribe’ and then review the emails and unsubscribe.

Office and work items laid out very neatly on a desk

Tools 11-20

 

  • 12. Identify why you are on the payroll because it is not all the tasks you do, it is the big thing that you make happen; sales, marketing production, etc.

 

  • 13. When others just wait for others in meetings, use your time to re-write your to-do list, not to look at emails.

 

  • 14. Arranging your inbox by conversations allows you to delete all the emails below the top email of each conversation.

 

  • 15. Use a pad and pen to create your to-do lists because the endorphin rush of crossing things out on screen is poor compared to grabbing a pen and crossing it out.

 

  • 16. Agree your working hours; 9-5, 6-6, 10-7 – whatever they are, make them the rule and work outside them by exception.

 

  • 17. In meetings capture the actions as you go in a simple email with a simple format of ‘1. Mark…Create the sales presentation…10-09.’

 

  • 18. Don’t write a woolly mammoth on your to-do list, which is a huge task, like ‘Sort big project xyz’, and instead write one small & practical action.

 

  • 19. If you really don’t want to do something, this is the clue that it is probably worthwhile doing and will make a big difference.

 

  • 20. Don’t use PowerPoint to prepare for a negotiation, use the Squaredance template instead.

Infographic showing a cartoon email envelope titled Distracted by email

Tools 21-30

  • 21. Stop looking for ‘that’ absolute winning time management system because it does not exist and start understanding that time management is all about your mindset.

 

  • 22. Stephen Covey, the author of ‘The 7 Habits of Highly Effective People’, told us to ‘Begin with the End in Mind’.

 

  • 23. You will go to the grave with a to-do list, so what’s important?

 

  • 24. BUSY = JOB.

 

  • 25. You are using slides like a drunk uses a lampost, to lean against, but if you use it for illumination, you’ll achieve much more.

 

  • 26. How good you are at ignoring distractions will equal how much you can get done.

 

  • 27. If you involve everyone to make a decision then you have to wait for the last person to decide and they never do.

 

  • 28. Everything is created twice; Once in your mind and then once in reality.

 

  • 29. Just start.

 

  • 30. If you can do it in under 3-minutes do it, don’t wait.

Buinesswoman Checking Time and drinking coffee

Tools 31-40

  • 31. Evaluate your week each week with a simple tool of; PMI – Positives x3, Minuses x3, and Interesting x3 and do it in under 20-minutes.

 

  • 32. Stop all email notifications because you go to them when you are ready and not the other way around.

 

  • 33. If you keep telling everyone how busy you are, stop, because behind your back you are called, ‘That Busy Person’.

 

  • 34. Whatever you are working on, in 3 months will anyone care?

 

  • 35. The 3 Toughest Mindset Challenges of Productivity are; 1. Saying No, 2. Stopping Procrastinating and 3. Making a Real Difference.

 

  • 36. Make the space around you more productive by having what you reach for often, close (Printer), and what you don’t, not close (Envelopes).

 

  • 37. Use a ‘To Do’ list for all the things you have to do.

 

  • 38. Use a ‘Daily To Do’ list for all the things you have to do today.

 

  • 39. Use a ‘Projects’ list for all the projects you have to do.

 

  • 40. Use a ‘Waiting For’ list for all the things you are waiting for.

To do list written on post it note with scrunched paper around it

Tools 41-49

  • 41. Bin the reading pile because you will never read it.

 

  • 42. Archive all emails older than 3 months because everyone has forgotten anyway.

 

  • 43. Use a dictaphone/voice memo in the car to capture your thoughts/actions.

 

  • 44. If you live in your inbox, expect there to always be lots of emails.

 

  • 45. Sign-up for google alerts to keep you abreast of clients’ companies, your company, your sports team, etc.

 

  • 46. QFE – Quick, Fun and Easy tasks are how we start the day – something small and simple – but you need to get stuck into the big stuff quicker.

 

  • 47. If you had theatre tickets for this evening, do you also find that you get more done because you had to?

 

  • 48. The most successful people are the ones with the emptiest heads!

 

  • 49. Choose one from the above list and do it, otherwise, this was very unproductive.

So there we have it, 49 one-sentence productivity tools for you to choose from! It doesn’t matter which you pick, and it doesn’t need to be all 49, because any of these productivity tools will make a noticeable improvement.

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