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Time Management Courses

Find Out About The Power of Discretionary Time to Solve Your Time Management Problem:

Most people have heard that Time Management is a paradox. You cannot manage time because it is fixed, a constant – Time just ticks away and you have no influence to slow it down or speed it up. The only solution to ‘Time Management’ is to shift your mindset from managing time to making conscious choices with the time that you have.

There is a plethora of hints, tips, and advice, to enable you to build a better time management system, make better choices and improve your time management. This piece of advice will not be found anywhere else and comes from our Time Management training course for UK supplier’s sales and marketing teams and we’ve called it, ‘The Power of Discretionary Time to Solve your Time Management Problem’.

Dave Allen and Brian Tracy, the renowned Time Management guru’s from the States, mention discretionary time in their teachings, and we’d like to go much deeper about how the power of discretionary time can solve your time management problem.

Tetris screen shot - time management skills

Remember the music?

What is Discretionary time?

Like the game ‘Tetris’ (Play online here), where different shapes of blocks come down the screen and your objective is to stack them together to avoid any gaps, discretionary time is like those little black/blank squares that are left when the blocks don’t quite fit together. They occur about 8 times a day and are all too easily lost in the ‘speed of life’. For examples:

  • Waiting at the dentist, the doctor, the post office…
  • As a training provider, seeing learners waiting for other learners to arrive.
  • In the lift.
  • At meetings, waiting for the late arrivals to arrive.
  • Sitting in traffic jams.
  • Waiting in reception of clients, suppliers, partners…
  • Identify one example of your own from earlier today or yesterday.

Whilst you could be forgiven for thinking ‘hmmm, you’ll never sort out my time management with these little black squares’, you are right. Yet, please consider this; If you think that the small things cannot make a difference, try going to sleep with a fly in the room! These little black squares are small gifts that we just need to open and choose what’s inside.

Christmas present

How do we use our discretionary time now?

When someone is given one of these small gifts of time, how do they spend it? Whilst none of us wish to admit it, our default position, when we are given this gift, is to check our phone for emails, messages, Facebook updates, etc. This has become habitual for nearly everyone. This Daily Mail article suggests that we check our phone 214 times per day.

What could we do with our discretionary time?

Firstly, to consciously choose what we want to do with those small gifts of time and not simply default to checking our phone. The reason that the Tetris game was so popular is because our brains are hardwired to ‘tidy-up’, according to a Daily Mail report. It is this psychological need that we could apply to our Time Management. Secondly, by knowing how long each small gift of time is likely to be; 1 minute? 5 minutes? 15 minutes? Thirdly, by consciously choosing what we can achieve within these small gifts of time. The best use for these small gifts of time could be to:

Assess our daily to do list

The foundation of a good time management system is a daily to do list. This list shows what you need to achieve that day in a prioritised order. By defaulting to checking our daily to do list we can be sure to continue working on what we have chosen to get done. Do you write a daily to do list? This is an essential part of any effective time management system and taught on our Time Management training course.

Assess our project list

The project list enables us to keep focussed on the big things and not get lost on the ‘admin’ of our job. By using these small gifts of time to keep ourselves focussed on the big things that we need to achieve, we can ensure that we are making progress towards our KPI’s. Do you have a project list? This is also an essential part of any effective time management system and taught on our Time Management training course.

Achieve our goals

Antony Robins, Jack Black, and other positive mental coaches teach us that if we want to achieve a goal, we need to constantly live that goal first. Muhammad Ali, the boxer, constantly lived in the moment of believing, ‘I am the greatest’, long before he was. Do you have a goal written down that covers the 3 P’s of goal writing? Personal, Positive and Present.

Solve a problem

Like most people in business you’ll have problems, or ‘challenges’, as we are taught to see them in the positive. Solving problems is a skill to be learnt, like any other. When you started a puzzle, as a child, you probably looked for the corners or the straight edge pieces. You didn’t start grabbing random pieces of puzzle and seeing if they fit together. What problem solving techniques do you use? We recommend the mind mapping that we teach on our Learning to Learn training course because it will help you use one of the 10 minute small gifts of time to, for example, start getting your head around a new project.

How will using your discretionary time solve your time management problem?

Discretionary time probably accounts for about 60 minutes for each business person each day. Usually made up of:

  • 1 x 15 minute gift of time
  • 2 x 10 minute gifts of time
  • 5 x 5 minute gifts of time

Currently the choice being made is to check our phones. There are alternatives that are more productive. By using this discretionary time to ‘get ahead’. Beginning the next action on our daily to do list, identifying which project is important, or focussing on what we want to achieve, is all more valuable than falling into the habitual trap of the ‘black hole inbox’.

Next time you have some discretionary time, which will be later today, choose what you want to do with it and see it as a ‘small gift of time’, to be used by you for what you want to achieve, not just as a default to look at your phone.

MBM Tin can with Time Management Label

To book this course, find out more, or get a quote, please click the Contact Us.

How much discretionary time do you have in a week? Please share your view by commenting below.

Darren A. Smith

About Darren A. Smith

Darren has been working in the world of UK Supermarkets and Suppliers for over 20 years. He began his career as a buyer at one of the big 4 UK supermarkets and after rising through the ranks he decided to leave after 13 years and set-up Making Business Matter. For the last 14 years he has run MBM, which is a training provider to the UK grocery industry. Helping suppliers to the big four supermarkets to develop the soft skills that will secure them more profitable wins.

One Comment

  • Keanna Maxwell says:

    Really interesting idea, I have started to find myself recently noticing the amount of discretionary time I have during my day. Public transport is a large part of my day, with around 40 minutes in total. I often don’t try to utilise this time, however sometimes I use it to catch up with emails or do some reading. Great article, found this really interesting.

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